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Contractors and ZZSO in INA Group

Dear Contractors,
 
Please be informed that our work safety regulation affecting Contractors and subcontractors was updated in 2014. Therefore, we kindly ask that you go through the changes summarized below and inform your subcontractor(s) about these changes.
 
 
1. SCC/VCA qualification in case of high risk works
 
All contractors, subcontractors and their staff who carry out high risk works on any INA Group sites will have to obtain an SCC/VCA qualification as of 1st January 2017.
High risk works are defined as HSE critical activities in a hazardous area. The List of HSE critical activities and definition of a hazardous area can be found in Appendix 1 hereof.
SCC/VCA company qualification is valid for 3 years, while B-VCA qualification for employees or VOL-VCA for foremen and supervisors must be renewed every 10 years.
As of 1st January 2017, suppliers/subcontractors will not be able to get a licence to perform high risk works without a valid SCC qualification.
 
2. Consideration of SCC and OHSAS 18001 certifications during tender evaluation
 
In order to encourage our Contractors to obtain their certifications, bonus scores are going to be given during tender evaluation. Extra points can be gained if the supplier has already obtained a VCA/SCC or OHSAS 18001 and ISO 14001 qualification during tender evaluation if the tender refers to a high
and medium risk level works.
 
 
3. 24/7 safety supervision in case of complex works
 
In case of complex works, the Contractors have to provide continuous (24/7) safety supervision in the working area whenever the works are carried out.
Complex works are defined as works lasting more than 120 man-days and involving parallel work of at least 2 contractors (or subcontractors).
 
 
4. HSE Plan in case of complex works
 
The requirements on HSE Plan preparation have been simplified. In case of high risk complex works, an HSE Plan must be elaborated in cooperation with the location representatives. In case of low risk works, it is not obligatory to prepare an HSE Plan; the decision is made on a case-to-case basis, depending on work scope, activities and risks. HSE Plan regulations concerning the contents and responsibilities have not been changed - the Contractor is still responsible for the preparation of the HSE Plan and the HSE Plan must be approved by both sides in the mobilisation phase.


5. Changes in pre-screening and pre-qualification audits
 
HSE pre-screening (evaluation of the legal and financial supplier capabilities and compliance with the HSE requirements):
 
In case of participating in tenders covering high or medium risk works, Bidders must complete an HSE Pre-screening form and return it to the INA Group Purchaser. Bidders are fully responsible for the accuracy and validity of the information provided in the Pre-screening questionnaire. All required documents certifying the provided information must be attached to the Pre-screening questionnaire.
 
Pre-qualification audits:
A pre-qualification audit must be completed only in case of high risk works. Bidders (and if necessary their subcontractors) contribute to conducting of pre-qualification audits automatically by participating in the tender. Pre-qualification audit must be carried out within 3 working days after receiving the audit announcement from INA Group company. 
 
 
6. Pre-mobilization
 
In case of contracting, detailed rules on pre-mobilization and entering the working area are laid down in the HSE Appendix. You can also refer to the local HSE contact person to provide you with the necessary information. Please be advised that pre-mobilization, site visit and orientation are mandatory before complex works.
 
 
7. Compliance with the Life Saving Rules and consequences in case of Life Saving Rules violation
 
On 1st January 2014, the Life Saving Rules and the related disciplinary actions came into force. This means that in each case of Life Saving Rules violation, serious consequences/penalties can be applied against Contractors and subcontractors. These include banning a Contractor’s / subcontractor’s employee from INA Group sites, penalties, etc. If multiple violations take place, multiple consequences can be applied at the same time. Penalties and consequences are also listed in the HSE Appendix of contracts.
Please be advised that Contractors are fully responsible for the subcontractors’ activities.
 
 
8. HSE Appendix
 
In case of contracting, we kindly ask that you to go through the HSE Appendix of your contract which contains all up to date HSE rules and amendments valid for all INA Group companies.
We wish you a safe and accident-free work.
 
Best regards,
 
 
Appendix 1
 
A hazardous area is any INA, d.d. operational area where hazardous substances or hazardous energy sources which have the potential to cause damage are or are likely to be present.
 
List of critical activities:
 
No. Type of works Included in the works:
I Works in digs deeper than 1 m and works at height above 1 m
  • All activities in technological areas / in a technological environment including digs of at least 1 m in relation to the initial level, regardless of the nature of work (manual work or machine work) or reasons (digging, foundation for constructions, drilling, landscape design, etc.)
  • Works at height imply performing works at 1 m or higher above the level. All works performed at height require:
  • work platform with an enclosure at least 1 m high, complying with other legal requirements;
  • using equipment for works at height
II Works with chemical and biological substances
  • Works on unpacking of equipment containing hazardous work substances, deposits and substances which self-ignite in contact with fresh air
  • Chemical cleaning/washing/rinsing
  • Using hazardous chemicals (toxic, irritating, explosive, flammable, oxidising, corrosive and harmful for the environment) for cleaning/washing/rinsing of technological containers/equipment.
III Works in ionizing and non-ionizing radiation area
  • Measuring the thickness of interior walls, level measuring
IV Works in the vicinity of high voltage electric installations
  • All installations over 1,000 V
V Works with explosive or highly flammable substances
  • Works with open flame, flame cutting and welding, submerged arc welding, cutting and sanding with a grinder, soldering, reheating, insulation heating,
  • Works in which internal combustible engines are used;
  • Works in which pneumatic tools are used;
  • All other work techniques which produce heat that can cause fire or explosion,
VI Works in areas where
potentially explosive atmosphere may be present
  • Works in technological plants and warehouse areas in accordance with the Ex manual
VII Works with machines and devices with increased hazard
  • Construction machines
  • High pressure or mechanical cleaning/washing/rinsing
VIII Work on assembling or dismantling heavy parts and/or assemblies
  • Lifting above equipment/technologies in ex-areas,
  • Lifting special loads, such as constructions, mobile cranes, etc.
IX Works in closed spaces
  • Tanks, tunnels, municipal and other technological containers, containers, columns, reactors etc. Entrance/work in closed spaces implies that any part of the body is within a closed space.
  • Works in excavations including entering pits, ditches or dikes deeper than 1,0 m
X Work on assembling and dismantling
  • Scaffolds, pipelines, bearing constructions, equipment in the work process
XI Works involving the hazard of drowning
  • Diving works, installation of protective dams
XII Works during digging, underground and tunnel cleaning
  • Related to No. IX (work in closed areas)
XIII Works during diving using pressurised air
  • Works during diving, works in areas where oxygen concentration is less than 17% ELV (exposure limit value)
XIV Works close to road or railroad traffic
and other works which are not listed under I-XIII
  • Works close to road or railroad traffic and other works: road and green areas maintenance using motor saws, mowing machines, lawn-mowers…